A “Community Event” is defined as an event that is of a civic, political, public or educational nature, including state and county fairs, city festivals, circuses, grand openings, entertainment events, cook-offs and other public gathering events approved by the local enforcement agency.  A temporary event permit is required when food or beverage is to be sampled, sold, or given away to the public at a community event.  

Application submittals:

• Vendors/Temporary Food Facilities must submit their applications and permit fees to the Event Coordinator.  (See below for fee schedule and applications)
• The Event Coordinator is responsible for collecting temporary food facility applications and permit fees and for submitting all applications and fees to this department (via mail or directly to our office) at least 2 weeks before the start of your event.  We do not accept applications via fax or e-mail and we cannot accept payment by credit card.
   - Submittals received within 2 weeks of the event start date are charged a 25% late fee.

NEW FOR 2010

1. ALL EVENTS MUST SUBMIT AN EVENT COORDINATOR APPLICATION, even if there will only be one (1) food/beverage operation.  This is for processing and tracking purposes.  
   (Note:  If there will be 2 or more food/beverage operations, the Event Coordinator permit fee must be paid and an Event Coordinator permit will be issued.  This payment and permit is not a new requirement.)
   
2. If ALL food is PRE-PACKAGED, NO handwash station is required in the food booth (per recent revisions to the State food code).  A handwash station is still required if unpackaged food is handled and at all toilet facilities.
   
3. REVISED APPLICATIONS are available.  The Non-Profit Declaration is now part of the 2-page 2010 Temporary Food Facility application.  Non-Profit Organizations do not have to submit the separate Non-Profit Declaration previously required if they submit the 2010 application.
   
4. New on our website:
       - PowerPoint document reviewing temporary event requirements for food operators (see Documents section below).
       - Instructions on how to fill out the applications (coming soon).

Inspection Reports Posted to Website:
Currently, inspection reports for Food Facilities (such as restaurants, grocery stores, convenience stores, etc.) are posted on our website.  Be advised that inspection reports for all Event Coordinators and Temporary Food Facilities will soon be posted on our website.  Time of implementation is uncertain. To see how inspection reports are posted to our website, please go here or www.ehinfo.org > Inspection Reports for: Restaurants, Groceries and other Food Facilities.

Current EnvironmentalHealth Permit Fees:  (Note: listed fees are valid from 07/01/10 through 06/30/11 only; fees may increase on 07/01/11):

FEE CHANGES EFFECTIVE 7/1/10: 
For Profit Booth = $184.00; For Profit Booth with late fee = $230.  
All other fees to remained the same.

Donated Foods (Craven Act Exemption):
If a Non-Profit Organization coordinates a community event and receives all food from for-profit facilities, the event may qualify for a Craven Act Exemption.  Please complete these forms for the Craven Act Exemption.  Submit all Craven forms and a cover letter briefly describing your event to this department at least 2 weeks before your event.  For more information, contact a specialist within this program.  

Please note that Craven Act Exemption donations do not include food distribution by the restaurant or for-profit entity at the event.  If the restaurant or other for-profit entity will be distributing food for free at your event, they must obtain a Temporary Food Facility permit and pay the Sampling Only permit fee.

Click here to contact a specialist within this program.

TEMPORARY EVENT APPLICATIONS AND FORMS:
- 2010 Event Organizer/Coordinator Permit Application 
     PDF Version
     DOC Version  (fillable form)
- 2010 Temporary Food Facility (Vendor) Application 
     PDF Version
     DOC Version  (fillable form)
- Declaration of Non-Profit Status (not required if 2010 Vendor Application is submitted)
- Veteran's Affidavit

DOCUMENTS:
- NEW! Temporary Event Requirements (PowerPoint) [Printable pdf version]
- Temporary Event Requirements
- Temporary Event Self Inspection Checklist
- Temporary Event FAQ's
- Floor Requirements for Temporary Food Facilities
- Temporary Event Supplies Checklist
- Temperature Log
- Application Directions (coming soon)

USEFUL INFO:
-Temporary Event Program Information
- USDA Food Safety Information Service Volunteers Guide